Some (in fact, probably more than a few) legal firms still store their documents and other data the old-fashioned way; piles of paper stored in filing cabinets, perhaps in cardboard boxes in the storage room or basement. Is this really the best way to protect your data? As a litigation support company specializing in IT support and eDiscovery, we believe there’s a much better way to keep your data out of harm’s way.
Think of all the possibilities when it comes to storing paper records. Of course the most obvious is fire, but just as people, buildings, cars, and just about everything else ages, so do documents. Critical documents can become impossible to read over the years; other items such as photos, carbon copy invoices and receipts, or those using ink from a typewriter are especially prone to breaking down over time, as some items are more delicate than others.
It seems like an eternity since we’ve used calculators or fax machines operating with thermal paper – and thank goodness, considering the information printed on this type of paper can literally fade to the point of disappearing.
There are countless factors that can cause your documents and important papers to become damaged or unreadable including heat, light, humidity and even the acidity of some types of paper. Contact with certain adhesives or plastics can deteriorate documents. It all comes down to the fact that, without using the latest in technology, your data is at a far greater risk than you might think.
While there are solutions, the best way to ensure your data is out of harm’s way is by scanning to pdf/tiff before organizing and storing in a secure cloud. All of your documents and data are available for quick access, regardless of where you may be or the time of day!
At Infinite eDiscovery Solutions we offer a wide array of services to ensure your legal firm operates in a way that is effective, efficient, and streamlined. Contact our litigation support company today for customized solutions to your needs.
